Most applications are sent to employers electronically, i.e. by:
👉 Internet portals,
👉 E-mail,
👉 Employer’s websites or employment agencies.
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Below you find universal rules regarding netiquette when looking for a job, i.e. the basics of electronic communication with the recruiter:
✅ First of all, in the title of the message, put the name of the position you are applying for. A clear headline will make the recruiter’s work easier and will immediately show your good organization.
✅ Save sent documents in PDF format, thanks to which you will avoid accidental editing of text opened on a foreign computer. For greater order, also enter your name in the file name.
✅ At the end of the e-mail, you can write a short reason why you should be invited for an interview, for example:
| Dear XYZ, with reference to the advertisement for the position (name of the position you are applying for), I am attaching my CV (and cover letter, if it is needed). I will be happy to tell you more about my experience during the interview. Yours sincerely, Jane Doe, 567-456-789 |
More details regarding e-mails you may find on:
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Remember to pay attention to correct punctuation and spelling. Before sending the message, read it again and check if there are any typos.
1️⃣ Keep your correspondence flowing – reply to the recruiter’s messages within 1 day.
2️⃣ Do not use strange e-mail domains, use professional domains, e.g. and containing your name in the name.
3️⃣ During correspondence, use the formal phrases “Dear Ladies and Gentlemen”, “Dear Madam”.
4️⃣ Do not send your CV to many recipients at the same time – unfortunately, this will prove your low motivation to work in a given company, and yet you want to show the employer that you care about this job.
Rules of telephone conversation with the recruiter
If you are looking for a job – always keep your phone close to you. Someone can call you at any time and it’s worth picking up right away.
Always use honorifics when talking to recruiters:
👉 “Please, tell me more…”
👉 “Can I ask who the interview will take place with?”
👉 “I will be grateful if we can organize another interview on Friday after 3 pm”
If the conversation includes your interview invitation, be sure to write down the exact date, time and address of the meeting.
